OU Music School Goes Paperless With Xojo

Registration web application developed in Xojo removes paper, saves time and streamlines enrollment process for faculty and students at the University of Oklahoma School of Music

The Oklahoma University School of Music developed an application with Xojo to streamline the enrollment process for faculty and students. In the three months it has been online, the application has been used by more than 200 students and 300 people to submit materials, complete essays and resumes, arrange audition dates and submit recommendations.

With the new application, the School of Music has eliminated the need to manage the overwhelming process of duplicating and distributing applications and related materials, while saving significant time and money. Additionally, because of clear status updates and reminder emails, students are not missing deadlines and faculty are fully prepared for auditions. Faculty can also now use their computers or smartphones to work remotely and view the latest information on a prospective student.

For years, the University of Oklahoma School of Music had used a paper-based application process. As the materials arrived at the School of Music, a file would be created for each applicant and duplicated and distributed to the faculty for admission consideration. Keeping track of who received what materials and when was a time-consuming and labor-intensive process. A review of the admission process identified several areas needing greater control and oversight to ensure that deadlines were met, critical information was received and potential students had the best possible experience with the University of Oklahoma and the School of Music.

It was clear an online system needed to be developed to enhance and streamline the application process. Glen Buecker, web technician for the School of Music, worked with HTML, HTML5, CSS, PHP and Javascript to develop websites and other applications for the school, but found development and testing to be time-intensive and unable to meet the demands of short development cycles often required.

Faced with a two-month deadline for the online admission application, Glen wanted to quickly produce a reliable, cross-platform web application that looked and functioned properly across multiple operating systems. As the application was being developed, he also needed to demonstrate it to faculty to elicit input and quickly incorporate changes.

Glen used Xojo in the past for his own hobby work and knew how quickly he could bring ideas to implementation with it. Discovering that Xojo supports web development, Glen decided to give it a try and determined it was the best choice because of the following features:

Supporting Quotes – Glen Buecker, Web Technician for OU Music School